Associate Producer of Events | Playbill

Becket, Massachusetts, is set to become a hub for arts administration professionals this spring and summer, as Jacob’s Pillow Dance Festival seeks a seasonal Associate Producer of Events. This role, crucial to the festival’s operations, will oversee the logistical and administrative aspects of a wide range of events alongside the Producing Director.

A Multifaceted Role in the Arts

The position is offered with a flexible structure, beginning as a part-time, remote role from March 16th to May 10th, transitioning to a full-time, in-person commitment from May 11th through September 4th. Compensation reflects this shift, ranging from $25-$30 per hour for the part-time phase (40-70 hours monthly) to $1200-$1500 per week for the full-time period.

Responsibilities Span Event Management

The Associate Producer of Events will be deeply involved in the planning and execution of numerous public events. These include the annual Gala, art exhibit openings, field convenings, late-night dance parties, weekly Family Programming, and Alumni and Community Days. The role extends beyond event planning to encompass artist logistics, including contract negotiation, travel arrangements, visa support, and ensuring artist well-being in collaboration with the Health Care Coordinator.

Did You Know? Jacob’s Pillow seeks candidates with 5-8 years of related experience in producing, event management, company management, or arts administration.

A significant portion of the role involves interdepartmental collaboration, working with Marketing & Media and Production to ensure seamless event execution and accurate artist representation. Budget tracking, program review, and providing support to the Programming Department are also key responsibilities. The position also includes supervisory duties, mentoring a seasonal intern and leading events teams as needed.

Demanding Schedule and Physical Requirements

The schedule is demanding, scaling from 40-70 hours per month during the initial part-time phase to a five-day work week averaging 35-40 hours in May, and a six-day work week averaging 48-55 hours from June to August. The role requires a valid driver’s license, with the possibility of driving a 12-passenger van, and a willingness to work evenings, weekends, and respond to emergencies. The working conditions include both office settings and outdoor environments, potentially exposing the individual to various weather conditions, and wildlife.

Expert Insight: The breadth of responsibilities outlined for this Associate Producer role suggests a critical need for a highly organised and adaptable individual. The position requires not only logistical expertise but also strong interpersonal skills to navigate the complex relationships between artists, departments, and the wider community surrounding Jacob’s Pillow.

Applicants are encouraged to apply even if they don’t meet every qualification, with the organization explicitly stating a commitment to considering candidates with diverse backgrounds and experiences. Video or audio applications are welcomed, and the interview process will consist of up to three rounds via Zoom. Accessibility accommodations are available upon request.

Frequently Asked Questions

What is the duration of the position?

The position runs from March 16, 2026, to September 4, 2026.

What are the required qualifications for this role?

Candidates must have 5-8 years of related experience in producing, event management, company management, or arts administration, along with proven project management skills and experience with logistics planning, contract management, and budget tracking.

What kind of support is offered to artists visiting Jacob’s Pillow?

The Associate Producer of Events is responsible for ensuring artists receive a “warm welcome” and comprehensive support, including travel arrangements, housing, meals, wellness support, and assistance with visa logistics.

Given the multifaceted nature of this role, what aspects of event production do you find most challenging and rewarding?